6.0.90 Billing Release Notes

NOTICE:  Release will take place from 7AM- 7:15AM, the application will not be accessible during the update.

This document explains functionality updates to the AIM Online V6 Billing application. For additional information, please contact Customer Support at 1-800-726-4362 or support@aim-system.com.

Setup Updates

1. Alternative Mailing Address section added to Agency Information to allow payers to use the specified address in Form Definitions. For example, payers may need a full address while others may accept a PO Box.
2. Options for Alternative Mailing Address selection added to Billing, Form Definitions.

Login Updates

1. The option to disable Two-Factor Authentication for 12 hours has been added to the AIM Code Verification screen. When selected, if a browser is closed, authentication will not be required for 12 hours. (Note: If the Sign-Out option is used, even with the option selected, reauthentication will be required.)

Report/Queue Updates

1. Additional default columns added to the Billing, Account Reports, Contractor Queue:
   1. Account Number
   2. Cash Amount
   3. Current Balance
   4. Amount C/A
   5. Amount Adj.
   6. Current Policy Name
2. All queue column options updated to display in alphabetical order.

Account/Subscription Updates

1. Batch Transactions, Bill Number field updated to display as “Date of Service, Bill Number, Balance Due” and sort by Date of Service.
2. Arrow icons updated to move through account numbers based off the criteria used in the search (i.e., Name, Date of Service, etc.).

Billing Updates

1. New “Process All” option added to Process Reconciliation for both Available and Archived files. When selected, will process action for selected files in a continues loop.
2. Payer name added to Process Reconciliation Error Log for each check number.
3. Cancel and Save options added to Privacy Tracking Call Log and Other screens.
4. ‘Show Statement Cycle Status’ added to Add Transaction window. This will allow users to see the current cycle of the bill.
5. Option to remove a specific file added to the Process Reconciliation Import.
6. ‘Previous Bill’ button added to menu bar. When selected, will allow access to the previous bill that was viewed by the user prior to the current bill.

Improvements

1. Modifier 1 Setup for Billing corrected to save all changes with no errors.
2. Process Reconciliation post date functionality updated to allow “Transaction Date” or “Use Check Issue Date,” not both.
3. Patient payer, Additional Information corrected to only prompt to update the account when data has been entered in the Alternative Mailing Address section.
4. AIM Third Party NEMSIS XML import has corrected to only allow fifteen characters for the bill number.
5. Batch Posting for Contractual Allowance transaction corrected to no longer give error when Debit/Credit field matches Total Amount.
6. Privacy Tracking, Call Log, Call Duration field corrected to no longer give error when data has been entered.
7. Billing, Accounting Reports, Cash Receipt by Postee Queue corrected for Excel exports of large Payment Numbers to display in the correct format.
8. Adding a new Account to the Account/Subscription Module updated to use prefix for account based on Subscriber Type field selection.