Selecting a Location

For the Scene and Disposition Tabs, a location is entered in the Location Name Field or by entering Residence or Scene in the field.

Only the Location Name Field is initially available for data entry. Because there is no need for data entry by the user for any locations selected from the setup, those fields are hidden, to avoid cluttering the screen.

Unlike the Established Locations in setup, when Location Types are selected, Residence and Scene require data entry of the associated fields. Keep in mind that Scene is entered as the best approximation of where the patient is found. With Residence Selected, if data exists for the Patient Address Fields, that data populates in the Scene or Disposition Fields.

Other and Site of Transfer may need changes to the location fields when selected from autocomplete of those categories so hidden fields may appear.

To autocomplete, begin typing in the name or category of a location. A list of matching results will appear below the Location Name Field. You can select one of the list options or continue typing to narrow the search.

Location Selection

To select a location, find either the Pick-Up Location or Taken To Locations Group(s).

1. In the(Pick Up/Taken To) Location Name Field, type in a keyword or address for a list from the Facilities Area of the General Setup.
2. As with normal autocompleting, click on a provided entry after typing three characters.

Data populates in the following fields (if entered in the Facilities Setup):

Location Name, Location Code, Address, Address 2, Apartment Suite, Room, City, State, Zip Code, County, or Country

Note: Data cannot be edited directly in the fields if populated from a selected location.

There are two categories that require a different approach: Scene and Residence. Data entry of locations requires a location name to populate data in associated fields.

1. Enterthe category name (Scene, Residence) to allow data entry of location-related fields.

Hint: If you enter a city already in the AIM System it will to populate data for the State, Zip Code and County.

Location Notes

These items explain possible exceptions and details regarding the previous steps.

If data is missing or invalid, the entry must be corrected in the ePCR Module Setup by a user with setup privileges.

Hint: Contact your supervisor or manager if you suspect Location Data to be missing or incorrect.

If the wrong entry is selected, re-type the location name and select it again from the list.

If a location entry does not exist, a user must add it in the Facilities Setup|topic=Facilities|topic=Facilities;document=Documents\AIM Dispatch and ePCR V3 General Setup Tutorial.docx. If a user does not have setup privileges, it must be noted in the Narrative and brought to the attention of a supervisor or user with setup privileges.

Note: The PCR should not be marked Finished until a proper location can be selected.

Categories are typically hidden from the data entry in the ePCR Module but appear in the Facility Setup. Functionality of the Billing Module depends on these hidden categories.

These are explained in the Facilities Setup and in the billing training materials.

If properly selected, Finished and Post to Billing is set in the configuration. Location data populates to the appropriate trip number for the Billing Module.

If the Billing Module is part of the AIM System, then the facilities between Billing and ePCR are shared. This means that any facility additions, removals, or updates should be coordinated with the Billing Staff to prevent issues. Billers should always be made aware of any facility changes.

If a patient is not transported, the profile should handle the field data appropriately for this disposition. Avoid making changes to associated fields (address or otherwise).