Transaction Types Setup

Create posting descriptions for the following transaction types; Adjustments, Collections, Contractual Allowance, Other, Payments, and Refunds.

These posting descriptions, with established codes, are used to define ledger line entries for each transaction on a bill. A set of Transaction Codes can be established for common payers, or situations/payers that management wants to track. There are numbered groups for Contractual Allowances, Refunds and Payments, and the number should correspond to a specific payer or billing situation for consistency.

Descriptions never affect the code applied, but the exact wording and case of the description affect how data appears on reports.

Code: Shows the 2-character transaction code associated with that transaction. Can easily be keyed to auto-populate the transaction details when posting.

Description: Shows the editable description for that transaction. This controls what description populates initially when posting that specific transaction, though this can be updated afterwards if needed.

Default:  Available only for Collections/Write Offs. If the Code/Description is marked as the default, it will be the Code/Description used in the Transaction window unless the user specifies another from the drop-down options.

Invoice Display: Determines where transaction codes display on patient and commercial invoices. Options include Default Handling (standard system placement), Insurance Payments, Insurance Adjustments, or Other Adjustments. Applies to printed invoices only.

Hide: Available for Contractual Allowance, Payment, and Refund type transactions. Enable Hide on transaction types that you do not want to be available in the Transaction Type Quick Pick Screen. This can streamline the selection of transactions from the aforementioned categories if the ones that aren't needed are hidden.

Add: A new value can be added to the Collections and Write-Off list only using the plus button on the top right.

When Add is selected, it creates another line of entry using the same Code but allowing a different description (with the option to select a Default in the Collections and Write Offs categories). 

Once the value(s) are entered, select Save to add the changes.

Selecting Close will take the user back to the Setup Module without saving the changes.

Filter: To narrow the results of a list, begin typing the description you are searching for.

Actions:

Delete: Remove an existing user-defined entry (preloaded codes can not be removed - hide them instead).