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6.0.116 Billing Release Notes

Billing Release Scheduled for 4/2/25 at 7:00AM EST

NOTICE:  Release will take place from 7AM- 7:30AM, the application will not be accessible during the update.

It is recommended after each release; users clear their browser cache.  This can be done by using the F12 key on your keyboard, right-clicking on the browser refresh button and selecting "Empty Cache and Hard Reload".

This document explains functionality updates to the AIM Online V6 Billing application. For additional information, please contact Customer Support at 1-800-726-4362 or support@aim-system.com.

 

Report/Queue Updates

  1. Resolved an issue where a beginning date was automatically populating in some Billing Module reports.
  2. Resolved an issue where the Employee Name dropdown of the Bill Routing Stats by Agency/Biller report was not functioning correctly after being saved to the Saved Reports tab.
  3. Corrected the date ranges populated by the ‘Last 6/12/18/24 Months’ date range buttons.
  4. Corrected the date range populated by the ‘This Month’ date range button for saved reports and queues.
  5. Updated the Accounts Receivable by Date Range and Bad Debt by Date Range reports to always allocate transaction totals for transaction code WB to the “Write Off to Bad Debt” description when ran without ledger details.
  6. AIM Intelligence Reports can now be easily ran for all agencies with the ‘All’ option now available in the Agency dropdown.
  7. The Bills in Collections Summary and Detailed Queues will no longer have a checkbox option to include the Patient Date of Birth – instead, users can select this as an additional column in the Columns Grid if needed.
  8. Improved the screen flow when scheduling saved reports and queues to the Report/Queue Scheduler feature.
  9. Added Report Scheduler support for the following Report categories:
    1. Administrative Reports
    2. AIM Intelligence Reports

Setup Updates

  1. Default Search and Sort parameters added to Billing and Accounts/Sub Configuration Settings Setups. 
  2. Corrected an issue with the Billing Profiles role setup permission where having this permission enabled did not admit access to Profiles Setup.
  3. Added a reminder to certain pages of Profiles Setup to indicate when data will only populate if a profile is used on a primary payer.
  4. Resolved an issue with Profiles Setup where after duplicating a profile, the Page dropdown would be disabled in some circumstances.

Accounts/Subscription Updates

  1. Resolved an issue where in some cases the system would not correctly recognize a Transaction Date entered in the Add Transaction screen.

Billing Updates

  1. Temporarily removed the Duplicate Account Member Payer function. This functionality will return in a future update.
  2. Reprint Bill button added to the Payers Tab.
    1. This allows reprinting of non-current payers in the event a copy of a bill is requested and that payer is not the current payer.
    2. This also allows for a physical bill to be printed even if a claim was sent electronically.
  3. Swap Locations button added to the Transport Tab.
    1. When clicked, switches the Picked Up and Taken To Locations.
    2. Useful for billing return trips while using the Add With Carry feature.
  4. When working a new bill for an existing patient, Third Party Status now displays in the Bill Information Tab’s Insured Information section. It will indicate if this patient is in care of a Third Party or not, dependent on the Account/Sub module’s Third Party setting for that account.
  5. Resolved an issue where in some cases the data from Billing Profiles did not correctly populate.
  6. Statements will now be derived from the calendar day instead of the exact date/time they entered the statement process.
  7. The Batch Posting Grid will now display a total of the number of bills currently selected.
  8. Payment Receipts will now display the insured information instead of the patient information.
  9. Patient Invoice/Blank Setup Remarks will now show in the Remarks fields when they are set to populate.

Improvements

  1. The Predictive Patient Lookup AIM Intelligence feature no longer matches patient accounts based only on date of birth when no SSN is entered.
  2. The Task Scheduler feature will no longer deliver print files for failed print tasks.
  3. The Task Scheduler feature will now deliver transmission files for customers using unintegrated clearinghouses.
  4. Search screens will once again activate the Criteria field instead of the Field dropdown in order to streamline searches.
  5. Resolved an issue where the wrong Account Number would be shown in the prompt to Age individual bills in both the Accounts/Sub and Billing Modules.
  6. Updated the State field to accept ‘HK’ (Hong Kong) and ‘AE’ (Armed Forces) for foreign patient documentation in both the Billing and Accounts/Sub modules.