6.0.117 Billing Release Notes

NOTICE:  Release will take place from 7AM- 7:30AM, the application will not be accessible during the update.

This document explains functionality updates to the AIM Online V6 Billing application. For additional information, please contact Customer Support at 1-800-726-4362 or support@aim-system.com.

Report & Queue Updates:

1. Optimized Detailed Cumulative Current Members Using Expiration Date Range Report and Bad Debt Write Off Queue for faster operation
2. AIM Intelligence reports now restricted to only agencies the active user has access to
3. Fixed issue where updating date ranges for saved reports and queues sometimes failed
4. New filtering capabilities:
   • Added "Management Status" as column and filter option in most reports and queues
     • Shows "Deductible Management," "Medicaid Eligibility Management," or "Inactive"
     • Seamlessly integrates this information into Billing Module reports and queues (Accounting, Pending Bills, Statements, and Status categories)
   • Added Transaction Number filter to the Accounts Receivable Module's Date Range Reports and Balance Sheet Report
     • Requires 'Include Ledger Details' setting to view Transaction Numbers
5. Fixed yearly report schedules to ensure delivery at correct date/time
   
   

Setup Updates

1. Task Scheduler no longer sends emails for inactive agencies
2. New "Electronic Transmission" role permission added
   • • Automatically enabled for 'Biller' and 'Administrator' roles
     • Grants access to Transmission functions (Electronic Transmission, Connect to Retrieve Reports, and Process Reconciliation)
3. Updated AIM Intelligence Reports role permission description to clarify access to data from all authorized agencies
4. Prevented creation of multiple billable items with identical code values unless descriptions are the same
5. Updated Deductible Management's "Release From Deductible Hold After # Days" setting to reference bill's service date
6. Picked Up/Taken To Locations Setup improvements:
   • Added new fields: County and Location Code
   • These fields automatically synchronize between AIM Dispatch and ePCR for consistent documentation across all AIM modules
     
     

Accounts/Subscription Updates

1. Increased the maximum allowable value for the Dues History Grid's Batch Number field.

Billing Updates

1. The Duplicate Account Member Payer prompt is once again available and has been revised to trigger only in appropriate circumstances
2. Patient Weight field now accepts values above 500 on electronic bills
3. When importing bills with 'Self' defaulted to the Relationship to Insured field in Field Configuration Setup, the Insured Information section now auto-completes with Patient Information data
4. Waystar integration enhancements:
   • Improved transmission format to Waystar when Relationship to Insured is not 'Self', reducing rejections
   • Automatic truncation of bill numbers on invoices/statements/warning letters sent to Waystar to prevent data overlap
5. Corrected handling of Date of Service for bills imported from ESO that span midnight
6. Enhanced display of narrative text from Dispatch or Patient Care Narrative Buttons in the Narrative Tab
7. Task Scheduler now automatically clears files not downloaded from Task Scheduler Grid after 30 days
8. Fixed error that sometimes occurred after using Calculate button when Batch Posting a Contractual Allowance Adjustment
9. Updated Automatic Account Assignment function to correctly show existing patients' Subscriber Status
10. Resolved error sometimes encountered when applying Profiles to bills with supplemental fields
    
    

Improvements

1. New Message Center feature added
   • Access via bell icon in top-right corner of all modules (except reports)
   • Provides important information from AIM including maintenance notices, release updates, industry news, feature information, and more
2. Added warning when closing Batch Transaction screens in Billing and Accounts/Subscription modules without posting any transactions to help prevent accidental data loss and incomplete operations